flag airline or any European Union (EU) airline when traveling from the United States to EU countries. In the United States-European Union Open Skies Agreement, travelers may use a U.S.
Recent international treaties referred to as " Open Skies Agreements" provide a limited exception to the Fly America Act. The Fly America Act affects which airlines you are allowed to utilize when traveling on U.S. The University has negotiated airline, hotel, livery and car rental discounts only available through our Preferred Travel Agency, Fox World Travel. Call Monday-Friday, 7:00am-7:30pm, (888)-209-7881 or (773)-693-1908, or by email at of Chicago Preferred Travel Agency Fox World Travel, Inc.ĭiscount Programs Available for UChicago Business Travel Meeting/Conference Service Support – Fox World Travel can help you with group airline rates and meeting room reservations in the Chicago area or elsewhere. Reservations may be made via the telephone, by email, or via the GEMS/Concur Self-Service On-Line Booking Tool.īest practice: Use the self-service GEMS/Concur booking tool to make new simple, point-to-point airline reservations and for all car rental and hotel reservation (unless you are attending an event or conference where rooms have been blocked).įor agent-assisted telephone reservations: The best practice is to call a travel counselor, (888)-209-7881, (773)-693-1908, to assist with all new international, and complex, multi-leg journeys, or to make changes to existing reservations.įor email reservations requests, contact Fox at and students should contact the sponsoring department for further guidance regarding their individual travel arrangements. Therefore, in the interest of spending cost effectively, all airline, hotel (with the exception of Conference block space lodging), rail, and car rental reservations should be directed to Fox World Travel. Setting up a Conference – The University’s designated travel agency can help you with group rates and meeting room reservations in the Chicago area or elsewhere.įox World Travel is the only travel agency with access to the University’s negotiated airline, hotel, and car rental discounts. Concur Travel Help or beginning Janucall Fox World Travel at 88 or 77.Visitors and students should contact the sponsoring deparment for further guidance regarding their individual travel arrangements. Concur Travel is the online booking tool for UC employees to make travel arrangements.Preferred Hotel Master Group Agreement Making Reservations Guidelines for Planning, Negotiating and Conducting Contract Review for Hotel and Event Agreements UChicago Guest Travel Airline Ticket Request Authorization Making airline, hotel, and car rental reservationsĮmployee travel must be reported through the GEMS system. Please click here for a link to the most often asked questions and answers related to travel and meetings. For more information, please visit the UChicago Forward website. Guidelines and restrictions for in-person activities varies based on many factors. For the latest on travel guidelines, visit UChicago’s Coronavirus Updates website. State Department and Centers for Disease Control and Prevention are continuing to advise avoiding all nonessential international travel due to widespread ongoing transmission. The University is continuing the suspension of University-sponsored international and domestic travel until further notice. Unit leaders may implement similar guidelines for their entire unit (i.e., applicable to staff, faculty, and others) as required for budgetary purposes.
Please refer to the University’s updated Policy 1202: Business Expense Management page and corresponding FAQs for more details. After thorough review and deliberation, the following cost-saving measures will take effect immediately for staff. While travel and entertainment expenses remain very limited in the current environment, additional non-personnel cost-savings steps are required. The financial challenges created by the COVID-19 pandemic have been significant. Additional information will be provided on our year-end 2020 financials and trajectory for the current fiscal year in the coming weeks. Policy Changes and Updated Guidelines for Staff Travel and PurchasingĪs University leadership continues to focus on the long-term financial health of the University and respond to the immediate fiscal needs resulting from the COVID-19 pandemic, I am writing to share updates on cost-saving best practices and staff policies related to travel and purchases. Find information on booking, discounts, policies, and forms for University business travel and special events.